Bylaws of Gate City
By-Laws & Constitution
GATE CITY YOUTH SOCCER ASSOCIATION
BYLAWS
PART 1 – GENERAL
Bylaw 101. NAME
This organization shall be incorporated as the “Gate City Youth Soccer League, Inc.”, also referred to as “GCYSL”.
Bylaw 102. PURPOSES, OBJECTIVES, AND STATUS
Section 1. The purposes of GCYSL are to :
(1) Create a safe opportunity for fair and enjoyable soccer; and,
(2) Instill in the players, parents, and coaches a spirit of good
sportsmanship.
Section 2. The objectives of GCYSL are to:
(1) Foster improvements in playing skills and knowledge of the game; and,
(2) Provide the opportunity to play at various skill levels.
Section 3. GCYSL shall maintain its tax-exempt status under the Internal Revenue Code and its non-profit corporation status, incorporated and existing under the laws of Idaho.
Section 4. GCYSL shall offer a complete youth program for all the Association’s members; including the athletes, coaches, trainers, managers, administrators, Board of Directors, and officials.
Section 5. GCYSL shall provide an equal opportunity to athletes, coaches,
trainers, managers, administrators, and officials to participate in amateur soccer competitions without discrimination on the basis of race, color, religion, age, sex, or national origin.
Section 6. Individuals serving on the GCYSL Board of Directors or in any capacity on behalf of the GCYSL Board of Directors shall be selected without regard to that individual’s race, color, religion, age, sex or national origin.
Section 7. GCYSL may not have eligibility criteria relating to amateur status less restrictive than those of IYSA.
Section 8. GCYSL shall follow the policies and procedures of the IYSA for
resolving conflicts that may arise within or between its members. GCYSL policies and procedures may be more restricitive than those established by IYSA.
Bylaw 103. MEMBERSHIP IN SOCCER ORGANIZATIONS
Section 1. GCYSL shall be a member and maintain status as an affiliate with the state association IYSA. GCYSL will comply with the rules of the Idaho Youth Soccer Youth Association (IYSA) and the United States Youth Soccer Association (USYSA).
Section 2. GCYSL will not join any organization that has requirements that conflict with the governing documents of the United States Soccer Federation (USSF) or USYSA or IYSA.
Bylaw 104. BOUNDARIES
The boundaries of GCYSL shall include the area of the school districts of Pocatello, Chubbuck,Marsh Valley, American Falls, and the Fort Hall Indian Reservation.
Bylaw 105. LAWS OF THE GAME
The “Laws of the Game”, as authorized by the Federation Internationale de Football
Association (FIFA), and modified for youth play by the USSF, USYSA, or IYSA apply to all youth soccer games under the jurisdiction of GCYSL.
Bylaw 106. SEASONAL AND FISCAL YEARS
Section 1. The seasonal year of GCYSL begins on September 1 of one calendar year and ends on August 31 of the following calendar year.
Section 2. The fiscal year of GCYSL begins on January 1 of one calendar year and ends on December 31 of the same calendar year.
Bylaw 107. COLORS
The representative colors of GCYSL shall be established by the Competitive Committee and the Board of Directors for the competitive group and by the YDP Committee for the YDP programs. The YDP program will use multiple colors but will generally use one style of uniform
Bylaw 108. ROBERT’S RULES OF ORDER AND QUORUM
Section 1. Except as otherwise provided by these Bylaws, all meetings shall be
conducted in accordance with the latest authorized edition of Robert’s Rules of Order.
Section 2. A quorum at any meeting shall be a majority of the total number of
eligible votes for that meeting or as otherwise defined in these Bylaws.
Bylaw 109. PRECEDENCE OF AUTHORITIES AND ADDITIONAL FEDERATION
REQUIREMENTS
Section 1. GCYSL shall be governed by it’s bylaws, program guidelines, and
specific rules adopted by the Board of Directors, except in those matters reserved by the USSF, USYSA and IYSA.
Section 2. The governing authority of GCYSL, whose powers shall be designated in the Bylaws, shall be vested with the Board of Directors of GCYSL.
Section 3. GCYSL shall register all its players, coaches, teams, referees, and
administrators with IYSA at least once a year and pay all dues and fees of IYSA.
Bylaw 110. DISSOLUTION
Should GCYSL be dissolved, all assets remaining after payment of all debts shall
be turned over to IYSA or its successor in trust for submission to any area association which, properly constituted, organized, and affiliated with the IYSA, replaces the GCYSL.
PART II – MEMBERSHIP
Bylaw 201. ELIGIBILITY
The membership of the GCYSL shall be made up of individuals with an interest in
promoting soccer. These persons may be players, players’ parents, coaches, assistant coaches, trainers, referees, managers, volunteers, and other associates. Membership in the GCYSL shall not be restricted based on race, color, religion, age, sex or national origin.
Bylaw 202. MEMBERSHIP CATEGORIES
There shall be one category of membership of the GCYSL – Members.
Bylaw 203. REMOVAL OF A MEMBER
Section 1. Should the Board of Directors find the conduct of any member (whether
a player, coach, assistant coach, referee, parent, official or officer) detrimental to the best interest of the GCYSL or to the purpose for which the GCYSL has been formed, or to the interest of soccer, the Board of Directors may take action as the Board of Directors may
deem reasonable, applicable, and appropriate. This may include, but is not limited to suspension from or removal from the GCYSL and or participating as coach, player, or other capacity with any affiliated league organization. Such action shall require the vote of a majority of the Board of Directors.
Section 2. Falsification of records shall be grounds for expulsion from future
participation and /or membership in the GCYSL
Section 3. A plea of ignorance to the Bylaws, Program Guidelines and Specific
Rules of the GCYSL, IYSA, USYSA, and/or the USSF is not sufficient and violators may expect appropriate action by the Board of Directors of the GCYSL.
PART III – ORGANIZATION
Subpart A – Voting
Bylaw 301. MEMBER BOARD OF DIRECTOR ELECTION VOTING
All adult members are entitled to one vote. An adult member is defined as eighteen
(18) years of age and older and a non-player.
Subpart B – GCYSL
Bylaw 311. GCYSL.
Section 1. This Association shall comply with the Laws of the State of Idaho and
United States of America governing tax-exempt, non-profit organizations.
Section 2. The headquarters of GCYSL shall be within the boundaries of GCYSL.
Section 3. Any member may submit proposed changes to this Association’s
Bylaws, Program Guidelines and Specific Rules.
Section 4. In the event of matters not covered herein, the Board of Directors
shall have the power to provide for it and such rulings shall be binding on all members until approved, rescinded or changed at the next Annual General Meeting.
Bylaw 312. ANNUAL GENERAL MEETING (AGM)
Section 1: The AGM of this Association shall be held each year within thirty (30)
days from the first week of January. The time and location will be determined by the Board of Directors. Notice shall be given a minimum of thirty (30) days prior to the meeting.
Section 2: The order of business shall normally be:
1. Call to Order
2. Roll Call
3. Minutes of previous AGM
4. Financial Report
5. Registrar
6. Reports
a. President
b. Treasurer
c. Committees
7. Unfinished Business
8. Review Changes to the Constitution, Bylaws,
or Rules.
9. New Business
10. Election of Directors
11. Good of the Game
12. Adjournment
Section 5. At the AGM, fifty percent (50%) of the voting members of the Board of
Directors and any number of general members present shall constitute a quorum for the transaction of business.
Bylaw 313 – Special Meetings
Section 1. A special meeting of the GCYSL may be called at any time on request
of-
(1) The President of GCYSL
(2) A majority of the voting members of the board of directors; or
(3) At least 50 members of GCYSL..
The request shall state the business items to be considered at the special meeting. No other items may be considered at the meeting.
Section 2. Notice of a special meeting shall be provided to each member of
GCYSL within 14 days of the call. The meeting must be held no less than 30 days and no more than 60 days of the notice.
PART IV – BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE
Subpart A – General
Bylaw 401. RESPONSIBILITIES
All Directors shall be dedicated to the purpose and objectives of the GCYSL,
IYSA and USYSA, support and maintain the By-laws, Program Policies and Specific Rules of the GCYSL, IYSA and USYSA, and accept such other powers and perform such duties as assigned by the Board of Directors, which are not specified in these By-laws.
Subpart B – Board of Directors
Bylaw 411. COMPOSITION AND AUTHORITY
Section 1. GCYSL has a Board of Directors. The Board is composed of the
following members:
(1) Voting members:
a. The officers of GCYSL as defined by Bylaw 501;
b. The specified directors, commissioners and/or representatives as provided by Bylaw 502;
c. The immediate Past President as provided by Section 10 of Bylaw 502
(2) Non-voting members as provided by Bylaw 503
Section 2. Except as otherwise provided by these bylaws, the Board of Directors
has complete governance and management of GCYSL including the following:
(1) Enforcing and interpreting the bylaws, program policies, specific rules, and requirements of GCYSL, IYSA, USYSA, and the Federation;
(2) Approving, rostered teams;
(3) Approving any interstate play prior to its submittal to IYSA;
(4) Reviewing and approving all member constitutions, bylaws,
program policies, specific rules and requirements of GCYSL and those of IYSA, USYSA, and the Federation; and
(5) Making temporary rules or regulations for specific cases or
occasions not provided for in the bylaws, program policies, or specific rules, but which are deemed necessary, by the Board of Directors to carry out the objectives of GCYSL or to comply with the rules and regulations of the IYSA and USYSA.
(6) The Board of Directors will approve changes to the Bylaws of this association.
Section 3. The Board of Directors of GCYSL shall consist of a minimum of eight
(8) and a maximum of fifteen (15) voting members selected according to Bylaw 413.
Bylaw 412. TERMS OF OFFICE
Section 1. Members of the Board of Directors shall be elected to three year terms.
Section 2. The positions of office shall be elected in staggered years.
Section 3. The term of office of all Board members shall commence upon
adjournment of the meeting at which the member assumed office or was elected or, if filling a vacancy before the expiration of a term of that office or position, immediately after elected to fill vacancy.
Section 4. Elected members may serve no more than two consecutive terms in one
office, but may hold another position on the Board of Directors different from that which they have served for two consecutive terms. The President and Vice-President may not succeed themselves in said office.
Section 5. Any member of the Board of Directors of GCYSL may resign effective
upon the date and time specified in a written notice given to the GCYSL President. In the event the resignation creates a vacancy on the Board of Directors, the Board of Directors may fill the vacancy by a simple majority vote. Any member of the Board of Directors so selected will serve until the next AGM and may be confirmed by vote of the members to complete the normal term on the office.
Section 6. Any member of the Board of Directors of GCYSL may be removed
from the Board of Directors with or without cause by a two-thirds (2/3) majority vote of the Board of Directors.
Section 7. A resigning Director, one losing an election or one removed by action of
the Board of Directors must: properly transfer all binding and legal documents particular to his/her former position and deliver all properties and records of GCYSL to his/her successor or another member of the Board of Directors.
Section 8. Vacancies that occur on the Board of Directors or new positions that the
Board determines are necessary, may be filled by majority vote of the remaining Directors.
Any Director so selected will serve until the next Annual General Meeting (AGM).
Bylaw 413. NOMINATIONS AND ELECTIONS OF BOARD OF DIRECTOR
MEMBERS
Section 1. The Board of Directors will be elected at the AGM by a simple majority
vote.
Section 2. The elections shall be conducted by separate secret ballots.
Section 3. Nominations shall proceed as follows:
(1) The Board of Directors shall appoint a nominating committee by
November 1st.
(2) Any member may nominate an individual for any position on the
Board of Directors, where the term of office is expiring.
(3) Nominations must be made in writing to the Secretary no later than
thirty (30) days prior to the AGM. Nominations must include the
full name of the nominee, complete address and phone number(s) of
the nominee, soccer background and other pertinent experience of
the nominee; and, the name of the individual making the nomination.
(4) An individual may be nominated for more than one office, but may
only be elected to one. Nominations for officer positions and general board member position will be accepted and will be placed on the ballot separately.
(5) A slate of nominees shall be distributed to all members with the
announcement of the AGM.
(6) Nominations, may be made from the floor by any member who is
present. The nominee must accept prior to their name being placed
on the ballot.
(7) If no nomination is received for a particular office, the office shall be
declared vacant and shall be handled as a vacancy on the Board of
Directors.
Bylaw 414. MEETINGS
Section 1. Regular meetings of the Board of Directors shall be held a minimum of
four (4) times yearly. Typically the meetings will occur monthly as set by the Board of Directors.
Section 2. The Agenda for the meetings shall be as follows:
A. Call to Order
B. Roll Call
C. Introduction of Guests
D. Acceptance of Minutes
E. Correspondence
F. Financial Report
G. Field Commissioners Report
H. Committee Reports
I. Unfinished Business
J. New Business
K. Good of the Game
L. Adjournment
Section 3. The Board of Directors shall meet whenever the President deems it is
necessary, or on the written request of at least (3) voting members of the Board of Directors. Notice of the meeting shall be provided to all members of the Board of Directors not less than 48 hours nor more than 20 days before the date of the meeting.
Section 4. A quorum of the Board of Directors may conduct the business of the
GCYSL by meeting, by telephone, or written consent without written notice, except that such business shall not include changes to the Bylaws. When necessary the Board may conduct business via electronic (email) communication and voting. Electronic business requires 50% or more of the voting members of the Board of Directors.
Section 5. At all meetings of the Board of Directors fifty percent (50%) of the
voting members of the Board of Directors present shall constitute a quorum for the transaction of business.
Section 6. Proxies are not permitted at meetings of the Board of Directors.
Section 7. Visitors may attend all open Board of Directors meetings. Visitors may
be granted the privilege to speak at meetings with the approval of the President or any 3 members of the Board of Directors.
Subpart C – Executive Committee
Bylaw 431. EXECUTIVE COMMITTEE
Section 1. The Executive Committee of the GCYSL shall be comprised of the
following: President, Vice President, Secretary, Treasurer and Registrar.
Section 2. The Executive Committee shall have the authorization to conduct the
business of the GCYSL should the need arise between meetings of the Board of Directors.
Section 3. The Executive Committee may conduct such business of the GCYSL by
meeting, by telephone, or by written consent without written notice, except that such business shall not include changes to the Bylaws, Program Guidelines or Specific Rules.
Section 4. All actions taken by the Executive Committee must be recorded in
meeting minutes and ratified by the Board of Directors at the next Board meeting.
Section 5. Other elected members of the Board of Directors may attend Executive
meetings and participate as voting members.
Section 6. Action of the Executive Committee shall require the affirmative vote of
three (3) members of the Executive Committee and four (4) members of the Executive Committee shall constitute a quorum for the transaction of business.
Subpart D – Standing and Other Committees
Bylaw 441. STANDING COMMITTEES
Section 1. The standing committees of GCYSL include the following:
(1) Nomination;
(2) Discipline;
(3) Registration;
(4) Youth Developmental Program (YDP);
(5) Competitive; and
Section 2. The President, with the approval of the Board of Directors, shall appoint
person to these committees unless otherwise established in the program guidelines or specific rules of GCYSL.
Bylaw 442. OTHER COMMITTEES
The President, with the approval of the Board of Directors, may establish
committees and appoint such committee chairpersons as the business of GCYSL may require, each of which shall be active for such period, have such authority, and perform such duties as are provided for in the program guidelines or specific rules as the Board of Directors may from time to time determine.
PART V – BOARD OF DIRECTOR’S MEMBERS INDIVIDUAL RESPONSIBILITIES
Bylaw 501. OFFICERS AND THEIR RESPONSIBILITIES
Section 1. GCYSL has the following officers:
(1) President
(2) Vice-President
(3) Secretary
(4) Treasurer
(5) Registrar
Section 2. The President shall:
(1) Preside at all meetings of the Association and the Board of
Directors.
(2) Be the Chief Executive Officer of the Corporation and shall have
the general powers and duties usually vested in such offices of a
corporation.
(3) Be a voting member of the Board of Directors, but shall not vote
except to break a tie.
Section 3. The Vice President shall:
(1) Be responsible for overseeing the administrative duties of the
GCYSL office and shall be the President Elect.
(2) In the absence or disability of the President, the Vice President shall
have all the powers and duties of the President.
(3) Be a voting member of the Board of Directors.
Section 4. The Secretary shall:
(1) Keep the minutes of meetings of the GCYSL, the minutes of the
Board of Directors and shall provide notice of such meetings.
(2) Maintain a current and accurate record of the Board of Directors
and shall immediately notify the Board of the receipt of resignation
of a Board Member.
(3) Be a voting member of the Board of Directors
Section 5. The Treasurer shall:
(1) Be the Chief Financial Officer and be responsible for the financial
status and statements of the GCYSL.
(2) Be a voting member of the Board of Directors.
Section 6. The Registrar shall:
(1) Be responsible for overseeing the registration of players and clerical
assistance of insurance matters.
(2) Be a voting member of the Board of Directors.
Bylaw 502. DIRECTORS, COMMISSIONERS, AND REPRESENTATIVES
Section 1. GCYSL may have the following Directors and/or Commissioners:
(1) Director of Competition
(2)
(3) Director of the Youth Development Program (YDP)
(4) Director of Coach Development
(5) Director of Public Relations
(6) Director of Rules and Policies
(7) Field Commissioner
(8) Referee Representative
(9) Past President
(10) Other
Section 2. Director of Competition shall:
(1) Be responsible for supervision of competitive programs and
competitive tournaments
(2) Organize a committee to facilitate the implementation and
improvements of competitive programs.
(3) Be a voting member of the Board of Directors.
Section 3. Director of YDP shall:
(1) Be responsible for the supervision and development of the YDP
(2) Organize a committee to facilitate the implementation and
improvement in the YDP.
(3) Be a voting member of the Board of Directors.
Section 4. Director of Coaches Development shall:
(1) Be responsible for the supervision and implementation of needed
coaches development programs. This shall include, but is not limited
to Youth Module Training, E-License Training, and D-License
Training.
(2) Be a voting member of the Board of Directors
Section 5. Director of Public Relations shall:
(1) Be responsible for promoting GCYSL to the community at large
including community service, fund raisers and other actions as
deemed necessary.
(2) Be a voting member of the Board of Directors
Section 6. Director of Rules and Policies shall:
(1) Be responsible for supervision and development of GCYSL
bylaws, program guidelines and special rules.
(2) Be a voting member of the Board of Directors
Section 7. Field Commissioner shall:
(1) Be responsible for the maintenance and development of the
GCYSL soccer facilities.
(2) Be a voting member of the Board of Directors.
Section 8. Referees Representative shall:
(1) Be responsible for ensuring coordination between the programs of
GCYSL and the Referees Association.
(2) Be a voting member of the Board of Directors.
Section 9. Past President shall:
(1) Serve as an advisor to the Board of Directors.
(2) Be a voting member of the Board of Directors.
Section 10. Other Directors shall be created if growth or business needs of the
GCYSL increases or need is found to further divide the workload of the current Directors or to replace a current Director position found to be no longer needed. The duties of the new positions shall be set forth in the Bylaws and/or Specific Rules of the GCYSL and shall
be determined by the Board of Directors.
Bylaw 503. SUBORDINATE OFFICERS
The President shall appoint, with the approval of the Board of Directors, such
officers to be designated appointed positions, as the business of the GCYSL may require, each of whom shall hold office for such period, have such authority, and perform such duties as are provided in the Program Guidelines or Specific Rules as the Board of Directors may from time to time determine. An example of a Subordinate Officer would be a Tournament Director for a specific tournament being sponsored by GCYSL.
PART VI – ADMINISTRATIVE
Bylaw 601. FINANCIAL RESPONSIBILITY
The GCYSL shall not assume, nor be liable for the debts nor the financial
responsibilities, either implied or incurred, of any of its members, member leagues, member coaches, managers or teams.
Bylaw 602. LIABILITY PROTECTION
All officers, directors, commissioners, representatives, member teams, leagues, or
organizations shall be indemnified and held harmless by the GCYSL from all liability claims resulting from the performance or non-performance of any acts and duties directly related to the work of the GCYSL.
Bylaw 603. COMPENSATION OF BOARD MEMBERS
No voting member shall receive any form of compensation for activities pertaining to conducting the Director’s business of the GCYSL, IYSA, or USYSA, except that direct expenses may be reimbursed as deemed appropriate by the Board of Directors. This shall not preclude members from being compensated by affiliated or independent organizations for goods or services, or from being compensated directly by GCYSL for non-board services (e.g.: officiating, coaches clinics) in like amount and manner as other persons. It shall not preclude voting members from contracting with or being compensated by GCYSL for goods or services provided the following conditions are met:
(1) The Board approves the contract or service and the compensation therefore in advance of the contract or service;
(2) The voting member has no vote on any issue pertaining to the contract,
service, or compensation; and
(3) Contracts and services over $5000 must be let on a blind competitive bid
basis. (In addition to the amount of the bid, the Board my consider other
factors in awarding the bid such as security, experience, reliability, other
support and such matters as they shall agree.)
PART VII – HEARINGS, PROTESTS AND APPEALS
Bylaw 701. HEARINGS
Section 1. Any person found guilty of violating the Bylaws, Program Guidelines and
Specific Rules of the GCYSL, IYSA, USYSA, and/or the USSF may be asked to appear before the Board of Directors of the GCYSL in order to explain his/her action.
Section 2. The Board of Directors shall have the right and authority to suspend, bar
completely or otherwise discipline any member, player, coach, manager, team assistant, league officer, or referee of any team affiliated with GCYSL with a hearing.
Bylaw 702. PROTESTS AND APPEALS
GCYSL will provide equitable and prompt hearing and appeal procedures to
guarantee the rights of individuals to participate and compete in activities sponsored by the IYSA or its members. These procedures shall at a minimum provide that all grievances involving the right to participate in activities sponsored by IYSA and its members may be appealed to the IYSA appeals committee which shall have jurisdiction to approve, modify, or reverse a decision of this organization.
Bylaw 703. EXHAUSTION OF REMEDIES
Section 1. No person(s) associated with the operations of the GCYSL at any level
(YDP or Competitive) may invoke the aid of the courts of any state, or of the United States, without first exhausting all available remedies within the GCYSL, the IYSA, and the USYSA, USSF, including a final appeal to the USSF Council at its Annual General Meeting.
Section 2. If Bylaw 702, Section 1 is violated, the offending party(s) shall be
subject to the sanctions of suspension and fines, and shall be liable to the GCYSL, the IYSA, the USYSA, and the USSF for all expenses incurred by the GCYSL, the IYSA, the USYSA, and the USSF in defending each court action, including but not limited to the following:
(1) Court costs;
(2) Attorney fees;
(3) Reasonable compensation for the time spent by the GCYSL, the IYSA, the USYSA and/or the USSF officers and employees in responding to and defending against allegations in the action, including response to discovery and court appearances;
(4) Travel expense;
(5) Expenses for holding special GCYSL, IYSA, USYSA, and/or
USSF meetings necessitated by the court action